The material unit price can be entered directly to the Unit Price field, or the appropriate price can be selected by listing the prices. The menu options and functions of the drop down menu are as follows:
Defined Purchase Price and Defined Sales Price: The purchase or sales price defined for the material or service. If multiple prices are defined, all defined prices are listed, and the appropriate definition is selected.
Average Price: The average price of the purchased or sold material calculated according to the Average of inputs costing method.
Last Purchase Price and Last Sales Price: The last purchase or sales price of the purchased/sold material.
Average of inputs: The unit price calculated by processing the input prices.
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Periodic Average: The unit price calculated by taking the weighted average of all inputs without processing the outputs.
FIFO Cost: The material price calculated according to the first in first out (FIFO) principal.
LIFO Cost: The material price calculated according to the last in first out (LIFO) principal.
Physical Cost: The physical cost method can be used by the companies if the materials are tracked by Lot or Serial Number. The individual costs of the materials tracked by lot or serial number are calculated with this method. The calculations of materials that are not tracked are done using the FIFO method.
Predefined Unit Prices: The price history containing the defined unit prices. As many purchase and sales prices as required can be defined for materials and services. The price indicates the AR/AP to which the price will be applied, payment conditions and the validity dates. The material and service sales can be processed with one of the past unit prices. The appropriate past unit price is selected from the list displayed by clicking the F10 key on the Unit Price field of the slips and invoices.
When the Predefined Unit Prices is selected, the defined unit prices are listed. The defined purchase and sales prices are listed with the following column info:
- AR/AP Code
- Payment Plan Code
- Price
- VAT
- Unit
- Currency
- Priority
- Start Date
- End Date
...
- AR/AP Code
- Payment Plan Code
- Priority
- Delivery Code
The required unit price is selected from the list. The total amount calculated using the Quantity and Unit information according to the price selection is automatically recorded in the Amount field of the slip or invoice.
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Last Purchase/Sales Price (Net): The last purchase or sales net price of the purchased/sold material.
When Last Purchase – Last Sales Price and Last Purchase Price (Net) – Last Sales Price (Net) options are selected, prices are listed rankly starts from last transaction date and ends with first one.
Last purchase / sales price can be selected by listing all transactions belongign belonging to AR/AP selected in slip/invoice or by listing all material / service transactions purchased from or sold to all accounts (receivable/payable).
This selection is made by using the following options located at the upper part of price selection window:
- Related AR/AP
- All AR/AP
Accordning According to selection, only related account's last purchase/sales transactions are listed or all account's purchase/sales transactions are listed. One of them is selected and this is transferred to Unit Price field of the related transaction (slip/invoice).
Last Purchase/Sales Proposal Price: For purchased or sold material it is the last price received by or offered to AR/AP. The Last
Purchase/Sales Proposal Price can be selected according to AR/AP of the transaction, or by processing all AR/APs of the material or the service. These prices contain the following options:
- Related AR/AP
- All AR/AP
The purchase or sales proposal transactions are displayed depending on the selection, and the required price is selected and transferred into the Unit Price field.
Note: In System Administration program section when "Select Unit Price From List Only" option, which is located under General Definitions of Rights For Program Functions, is checked for a user apart from administrator, related user cannot define a price manually in unit price fields of slips and invoices except for Defined Unit Prices.
Transferring Last Purchase / Sales Net Prices to Slips / Invoices as Default
It is possible to determine the unit price type to be transferred to slips and invoices as default. To do this, use "Unit Price Default" parameter line of sales and purchasing parameters. By selecting an option of this parameter it is provided to transfer last sales or purchase net unit price to transactions as default. Besides the net unit price, it is possible to select user defined purchase/sales price or last purchase/sales as default.
Saving the Sales Prices under the User Control In Case Sales Unit Price Decreases Under the Last Purchase Price at Slips and Invoices
It is possible to perform sales price – material cost price control for sales transactions. To do this use "If Sales Unit Price Decreases under the Last Purchase Price" parameter line of the sales and distribution parameters. This parameter line contains, "Proceed", "Warn User" and "Block" options.
Unit Price Options according to Cost Methods
Among unit price options different calculation options (according to cost methods) are also displayed. depending on the selection in "Limit
Stock Cost Method Usage" parameter line.
In the event of approving Limit Stock Cost Method Usage parameter line, only the relevant cost method used by the company is displayed in cost calculation and unit price options. If "No" is selected, all cost methods will be listed as unit price options.
Predefined Unit Prices
The price history containing the defined unit prices. As many purchase and sales prices as required can be defined for materials and services. The price indicates the AR/AP to which the price will be applied, payment conditions and the validity dates. The material and service sales can be processed with one of the past unit prices. The appropriate past unit price is selected from the list displayed by clicking the F10 key on the Unit Price field of the slips and invoices.
When the Predefined Unit Prices is selected, the defined unit prices are listed. The defined purchase and sales prices are listed with the following column info:
- AR/AP Code
- Payment Plan Code
- Price
- VAT
- Unit
- Currency
- Priority
- Start Date and End Date
The Predefined Unit Prices list displays the unit prices defined for materials and services of which the End date is before the slip or invoice date. The Price card lists the records that match with the AR/AP Code, Payment Plan Code, Priority and Delivery Code,
Unit Price Adjustment
The Unit Price Adjustment option is used to transfer the sales prices defined by processing conditions such as Quantity and Amount of the Order Slip, Dispatch and Invoice lines into the Unit Price field. This option can be used to adjust:
- Only Empty Unit Prices
- All Unit Prices
When Only Empty Unit Prices is selected, the appropriate prices are inserted into the slip lines of which the Unit Price field is empty.
When All Unit Prices is selected, the Unit Price fields of all lines are updated with the appropriate price.