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Code: This is the system tracking code of the service definition. The Code field is mandatory. Alphanumeric characters can be used in Code field. Services are sorted by their codes. Code information is the most basic information allowing the records to be used quickly and accurately in operations such as searching, sorting, selection, grouping and reporting. Therefore, this is the only field marked as mandatory when saving services.
Description: The name or the description of the service. The string is 50 characters long. The Description field is not mandatory. However, services are also sorted by their descriptions. Transactions such as searching, sorting, selection, grouping, and reporting can also be performed by the first ten characters of the description info.
2nd Description: A secondary description field for the service. It is a 50-character long field and it is optional.
Search Text: Search text allows filtering in lists through company-specific definitions.
Auxiliary Code: A secondary coding field used to group the services. The string is 10 characters long. Alphanumeric characters can be used when assigning auxiliary codes. The Auxiliary Code is used to group the services by company-specific criteria. The Auxiliary Code can be used as a filter in reports. Reporting requirements of the company should be considered while setting auxiliary codes for effective reporting. Auxiliary Code definitions are recorded in System Settings module. However, they can also be added by means of the Auxiliary Code fields that are available in cards. The information entered in the Auxiliary Code field does not necessarily have to be an existing Auxiliary Code.
Authorization Code: Used to define detailed authorizations. Each user may be authorized to use different records depending on their job definitions. The string is 10 characters long. Alphanumeric characters can be used to assign the authorization code. Authorization Code definitions are recorded in System Settings module. However, they can also be added by means of the authorization code fields that are available in cards. Records are encrypted by the information provided in Authorization Code field to ensure that only the users with the specified authorization code can access the related records.
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Service details are entered under the Details tab. Details tab consists of Operations, Usage Point and Auxiliary Codes headings.
Operations
Discount Inapplicable: This option is checked if no discount will be applied to the service.
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Affects Cost: It is checked if services will be distributed to material costs. When running cost distribution operation, the application takes into account "Affects Cost" option and the transactions saved in the existing services.
Usage Point:
Indicates the usage location of the service. The following options are listed.
- Purchasing Management
- Sales Management
- Corporate Employee Portal
- Cost Accounting
- e-Business Environment
- Demand Management
The transactions for which the service will be used are checked and selected. The first three options are checked by default.
Other Auxiliary Codes: 5 different auxiliary codes can be defined for services. Multiple auxiliary codes, which will apply for Service definitions, can be selected from Auxiliary Code 2, Auxiliary Code 3, Auxiliary Code 4 and Auxiliary Code 5 fields in Service cards > Details tab > Other Auxiliary Codes section. Multiple auxiliary code selection allows to group services by auxiliary code and provides ease of use.
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