The Exchange Rate Difference Voucher can be issued automatically through the exchange rate difference calculation transaction, or by entering data directly. The fields and functions of the window are:
Slip No: Exchange rate difference vouchers have subsequent numbers as in other slip types. Exchange rate difference voucher numbers entered by the user or generated automatically by the application are assigned automatically following the number of the previous voucher in the system.
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Affects Risk: This option is checked if the transaction will affect the total risk of AR/AP.
Associating Exchange Rate Difference Slips with Import Operation Slips and Reflecting on Distribution Slips as Import Expense
AR/AP exchange rate difference slips can be associated with import file, transferred to the import distribution slip and reflected to the material costs as expense on import file basis. Import File Order Number, Distribution Type (File Order Number), Import File Code, Import File Name fields located on the slip lines are used to associate the exchange rate difference slip with the import file.
Import file is selected from the Code and/or Description fields. If distribution will be performed based on the import file order number, it is specified in Distribution Type field, and the relevant order number is selected from the Import File Order Number field.
The relation between the Exchange Rate Different Slip and the Import Operation Slip can be displayed by the Import History menu option located in the Import Operation Slips > F9 - right mouse button menu.
When the Import Operation Slip which is associated with the Exchange Rate Difference slip is selected from the Import > Transactions > Distribution Slip, the relevant Exchange Rate Difference slips are listed in the Surcharge to Distribute grid.
When the distribution slip is saved, exchange rate difference lines are distributed to the import operation slip expense and it affects the material cost. If the exchange rate difference slip is credit balance, it has cost-increasing effects. If the slip is debit balance, it has cost-decreasing effects. If the exchange rate difference slip amount is credit balance, it increases the import expense and the Exchange Rate Difference is displayed as Credit in Distribution Slip. If the slip amount is debit balance, it decreases the expense, and the Exchange Rate Difference is displayed as Debit in Distribution Slip.
The Exchange Rate Difference slips which are not distributed by the import distribution slip cannot be removed, and the user is warned when attempted to delete the slips.