When G/L duplex control system is used, transactions performed in the administration section and posting transactions can be managed in parallel. Controls on the administration section allow any slips posted to G/L to be cancelled. Cancelled slips can also be posted to G/L. Journal Slips resulting from posting operations cannot be altered or deleted. Changes to transactions can be saved only using correction slips.
The G/L Parameters option located in the Definitions menu of the Administration section is used to specify whether or not the G/L duplex control system will be used. Connection Control on Administration filter line contains Yes and No options.
When "Yes" is selected, "Update" and "Delete" options are not displayed on the menu when the slip of the posted transaction is selected on slip and invoice windows. These slips can only be viewed using "View" option. Journal Slips resulting from posting operations cannot be altered or deleted in the General Ledger section either. Changes are performed using correction records.
If any changes are performed on information of posted slips, first the record on the related section is cancelled. The right mouse button menu of slip and invoice windows contain "Cancel" and "Undo" options.
When slips or invoices of posted transactions are cancelled, the LOGO application warns the user with a message indicating that the transaction is already posted to G/L. Cancelled slips can be posted to G/L individually from the related window, or in batches using the posting option. The "Transactions to be posted" filter line of the posting window is used to specify whether or not cancelled slips will be posted.
Journal Slips are automatically generated when cancelled slips are posted to G/L. This slip is displayed on the G/L Slips window with a letter "D" indicating that it is a correction record.
If slips posted to G/L are cancelled, they can be undone using "Undo" option located in related windows for
- Material Slips
- AR/AP Slips
- Bank Slips
- Check/P. Note Slips
- Safe Deposit Transactions
When slips posted and cancelled are undone, the LOGO application warns the user with a message indicating that the transaction is recorded in G/L. When this message is confirmed, the G/L slip of the cancellation is deleted.
If the duplex control system is used, information regarding posted transactions can be viewed using Transactions option located in the G/L accounts window. Transaction slips can be viewed using Related Documents option located in the right mouse button menu of the account transactions window. Anchor