Custody Information
The lower part of the slip is used to enter the employee and fixed asset detail info.
Fixed Asset Transaction will be done base on Employee Groups: The fixed assets can be assigned to employee groups as well. If a fixed asset will be assigned to a group, this option is marked. Related group is specified at Employee Group field.
Employee Group Code: In the event of assigning a fixed asset to an employee group as custody, this field is used to enter that group's code. The recorded employee groups are listed and appropriate one is selected.
Employee Code: In the event of assigning a fixed asset to an employee as custody, this field is used to enter that employee's code. The recorded employees are listed and appropriate one is selected.
Fixed Asset Status: Used to determine the fixed asset's status. The field contains the following option.:
- Delivered
- In Custody
- Salvage
- Lost
- Donation
In Custody: Means that the fixed asset is assigned to an employee / employee group.
Delivered: Means that the fixed asset (in custody) is given back/delivered.
Salvage: Means that fixed asset assigned to an employee as custody is now salvage.
Lost: Means that the assigned fixed asset is lost.
Donation: Means that the fixed asset is donated to the related employee.
Fixed Asset Department: The department which fixed asset is assigned to.
Quantity: The quantity of fixed asset that assigned to an employee / employee group as custody.
Custody Slip Number: You can enter custody slip number to this field in case the fixed asset (assigned as custody) is delivered.
Custody Date: Indicates the date when the fixed asset is assigned to an employee as custody. The date info here can only be entered for the records in "In custody" status.
Planned Delivery Date: Used to enter when the fixed asset will be given back.
Delivery Date: The exact delivery date of the fixed asset. The date info here can only be entered for the records in "Delivered" status.
Last Transaction Date: Indicates the last transaction / status change of the custody slip.
Fixed Asset Status Changes
Custody slips are also used for some status changes as delivering the assigned fixed asset, department change of employee or loss of fixed asset.
Custody Movements
Custody slips are also used for custody movements. Although an employee, who the fixed asset assigned to, is not changed, the division, department, plant or warehouse that he/she works can be changed. When there are such changes the existing custody is removed with a new custody slip and the assignment is done again with another custody slip that is appropriate with the new lines.