It is critical to check the material level and avoid negative material quantities for companies using the order system mainly. In case that the order quantity is more than the material on hand in sales orders, automatic counter order generation avoids loss of time and negative inventories.
Attention: This feature called as Automatic Counter Order Generation is applied only to sales orders.
In order to generate counter order automatically, first the record to be ordered in the Sales Order Slips, and then "Generate Counter Order" option located in the right mouse button menu is selected. Counter order generation can be performed for entire sales order quantity or for the deficit quantity only. Therefore, "Existing inventory will be decreased from the quantities," message which is displayed in a dialog box when "Generate Counter Order" option is selected has three options:
When "No" is selected, the sales order quantity is directly transferred into the Purchase Order Slip generated for the counter order. The lines with Closed status in the sales order slip lines and the slip lines that are totally delivered are not transferred into the slip.
When "Yes" is selected, the material quantity in inventory, the previous order quantities and the reserve quantity are also processed when calculating the quantities in the Purchase order slip. In this case, the difference between the Purchase Order Quantity and the quantity on hand is calculated by the application and transferred into the Quantity field of the Purchase Order Slip.
Cancel option is used to cancel the counter order generation.
If the Order Slip consists of more than one line belonging to separate materials, the counter orders are separately generated by scanning the last status information of the processed material. If the same slip contains also service order lines, these lines are not processed in counter order generation.
Sales and Purchase Order Relations
When a counter order is generated for the sales order, the information recorded using the Detailed Info option of the sales order transaction is transferred into the purchase order transaction. The detailed information of the slip bottom is also transferred into the detailed info of the purchase order. This feature allows the counter orders given for sales orders to be easily tracked, and the information of the requested product to be directly accessed.
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