The cost of goods sold (CGS) is posted to G/L after the good sold is posted to G/L. In other words, the Cost Of Goods Sold can not be posted to G/L before the sales invoice is posted to G/L. The Journal Slip generated as a result of this transaction contains the cost of the material.
The journal of the cost of goods sold is done by processing the Material, Mixed Case, Fixed asset and Promotion type lines. The Discount, Surcharge, Service and Material Class type lines in the invoice, and the lines constituting the Mixed Case material are not processed.
The cost of goods sold is posted to G/L with two methods. The first method is to use "Generate CGS Journal Slip" option located in the F9 key or right mouse button menu of the Sales Invoices window as detailed below. The second method is to use "Post to G/L option" located in the Operations menu of the General Ledger section, and is detailed in the General Ledger section.
"Generate CGS Journal Slip" option is displayed in the menu only the sales invoices that are posted to G/L (displayed with an M) are selected. When "Generate CGS Journal Slip" is selected, the window in which criteria to be applied in journal generation will be specified is opened. The filters and functions of the window are:
Filter | Value |
Posting Control | To Be Done / Not To Be Done |
Line Combining | Yes / No |
Generate Budget Transactions | Yes / No |
G/L Slip General Description | Regenerate / Will be taken from posted slip |
G/L Slip Line Description | None / Transaction Number / Document Number / Transaction Type / AR/AP Title / Line Comment / Material Description / General Description (1) / Material Code |
Costing is running first | Yes / No |
G/L Slip Date Assignment | Posted Slip Date Will be Assigned / Will be Assigned From G/L Slip Date Filter |
G/L Slip Date | Date Entry |
Posting Control: The Control option is checked if the Journal Slip resulting from the posting transaction will be recorded after the control. In this case, each generated journal slip is displayed and saved after being checked. If Do Not Control is selected in the Posting Control filter, the generated slips are checked directly in the relevant sections and written to the Posting file.
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G/L Slip General Description: The content of the general description of the journey slip resulting from posting is specified in this filter line. If the general description is required to be regenerated, the Regenerate option is selected, and the description is generated by the application.
If "Will be Taken From Posted Slip" is selected, the general description of the posted slip is transferred into the Journal Slip.
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Costing is running first: If the costing is required to run before the posting operation, Yes is selected in this filter line.
Once the condition is specified in the filter lines, "OK" button is clicked and the CGS generation is completed.