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The distribution vehicles, vehicle capacities, loading information and order transactions to be delivered are recorded in the Distribution Order window accessed by clicking on "New" option located at the bottom of the window. The fields and functions of the Distribution Order window are:
 
Slip No: The slip number of the distribution order. This field is mandatory.
Date: Displays the record date of the distribution order.
Aux. Code: A code field of 10 characters used to group the distribution orders. The aux. code is typically used to group the distribution orders by company specific criteria. It can also be used to process information not contained on the slip.
Authorization Code: This field can contain up to 10 alphanumeric characters, and is used to define authorizations on a per record basis. This field is not mandatory.
In the LOGO application, each user may be authorized to access different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First the records that the users or user groups can access are specified. Then separate authorization codes are assigned to records accessible by each authorization group. In this way, only the users who log in with the specified authorization code can access and process the slips.
Status: Displays the approval status of the distribution order. The default of this field is specified as Proposal and can not be changed by the user. The information in this field is automatically updated by the LOGO application after Out for Distribution and Return from Distribution operations.
Vehicle Code: The code of the distribution vehicle. The defined vehicles are listed by clicking on "..." icon, and the appropriate vehicle is selected.
Vehicle Description: The name or description of the distribution vehicle. The defined vehicles are listed by clicking on "..." icon and the appropriate vehicle is selected.
Salesperson Code: The code of the salesperson performing the distribution. The defined salespersons are listed by clicking on "..." icon and the appropriate definition is selected.
Maximum Customer Limit: This field is used to specify the maximum number of customers to deliver to during the distribution.
Loading Percent (%): Indicates the occupation rate of the distribution vehicle. The allocation rate is specified by processing the distribution order, materials to be delivered, and the vehicle capacity.
Out for Distribution Date: The distribution order execution date. This date is automatically updated by the LOGO application.
Return from Distribution Date: The return from distribution date. This date is automatically updated by the LOGO application.
Number of Delivery Address: Indicates the total number of addresses to be visited by the distribution vehicle. This data is automatically updated by the LOGO application.
Capacity (Weight/Volume/Grade): The capacity information of the distribution vehicle. This information is transferred into the relevant fields when the vehicle is selected. This data is automatically updated by the LOGO application.
% (Weight/Volume/Grade): The capacity information of the distribution vehicle. This information is transferred into the relevant fields when the vehicle is selected. This data is automatically updated by the LOGO application. In the event of selecting "By Distribution Route" option, it should not be forgotten to select route from route code and description fields.
The order transactions are automatically generated by the application according to the filters defined by the user, and can not be changed. The materials to be placed in the distribution vehicle to meet the possible scraps during the distribution or customer demands during the delivery are directly recorded in the distribution order lines. The information to be entered is:
Delivery Date: This field is used to specify the delivery date of the order to be delivered.
Type: Indicates the material type to be distributed. This field contains the Material, Mixed Case and Promotion options. The type information of transactions with sales connections can not be changed. The promotion, discount and surcharge lines are listed right under the order transaction they belong to.
AR/AP Code and Title: Indicates the code and name of the AR/AP of the order transaction.
Order Slip Number: The number of the order slips containing the order transactions.
Order Date: Indicates the date of the order slip containing the order transactions.
Material Code: The code of the material of the order transaction. These lines are generated by the application, and are not data enterable. The lines filled in by the user are used to specify the material code to be loaded to the distribution vehicle. The materials are listed by clicking on "..." icon, and the appropriate definition is selected.
In order to transfer multiple materials to slip lines at a time in distribution orders, the required materials are selected in the relevant material list, and each material is transferred to the distribution order as a separate line with "Select" option.
Material Description: The description of the material of the order transaction. These lines are generated by the application, and are not data enterable. The lines filled in by the user are used to specify the description of the material to be loaded to the distribution vehicle. The materials are listed by clicking on "..." icon, and the appropriate definition is selected.
Variant Code/Description: The code or description of the material variant in case the processed material in line is configurable. The defined material variants are listed by clicking on "..." icon on both fields, and a selection is made.
Total Quantity: Indicates the total sales quantity.
Undelivered Quantity: In lines generated by the application, this value is transferred into the undelivered quantity field of the order as default. The undelivered quantity is calculated by subtracting the quantity that is delivered, reserved for distribution and being distributed from the total quantity. In lines recorded by the user, this field is not data enterable.
Delivery Quantity: Indicates the quantity to be delivered. This field displays the order quantity as default if the materials are more than the order quantity, or the material quantity if materials are less than the order quantity. If inventory is negative, no default value is displayed on this field. The user can change the delivery quantities, however the quantities inserted by the application to the promotion lines and lines connected to a campaign can not be changed. The delivery quantity can only be decreased. If the inventory level becomes negative when quantities are changed, the application warns the user with a message indicating that the inventory quantities are not sufficient.
Unit: The unit specified in the order slip of the order lines generated by the application is displayed as default, and can not be changed. In user defined lines, the unit of the delivery can be selected.
Division / Department / Plant / Warehouse: The information recorded in the order slips with order connections is displayed as default, and can not be changed. In user defined lines, the recorded definitions are listed in the relevant fields, and a selection can be made.
City Code: The city code specified in the Delivery Address field of the order slip. If the delivery address is not specified in the order slip, the city defined for the Ship To is transferred into the field.
City Name: The name of the city specified in the Delivery Address field of the order slip.
Town Code: The town code specified in the address.
Town Name: The town name specified in the address.
District Code: The district code specified in the address.
District Name: The district name specified in the address.
Address 1-2: The addresses to be visited by the distribution vehicle.
Net Weight: It is the net weight and the delivery quantity multiplication value determined for the material unit selected in slip line. Shows how much of the total weight in the slip heading belongs to this line.
Net Volume: It is the net volume and the delivery quantity multiplication value determined for the material unit selected in slip line. Shows how much of the total volume in the slip heading belongs to this line.
Point: The point that is calculated by considering delivery quantity and material card distribution point is written to this field.
Status Code: Stock status and AR/AP record risk status are tracked in this field for the delivery transaction in the line. If there isn't enough stock and/or the total order quantity cannot be delivered due to a shortage in stock, the field will display "Insufficient Stock" message.
In case that AR/AP risk total exceeds the risk limit as a result of the shipment operation in line, the letter R is shown in this field. The amount calculated considering the shipment quantity and order unit price (VAT included) is added to the risk total balance, and it is checked to see if risk limit is exceeded. Risk status info is automatically detected by the application when the order transaction is transferred to the line for the first time, however this information is not updated by quantity changes.
Attention: The risk information is automatically calculated by the application the first time that the order transaction is inserted in the line, however this information is not updated when the quantities are changed.
Deliverable: This field is used to specify that the order line is deliverable. The deliverable field can not be checked for lines with no delivery quantity. If the material quantity of the material to be marked as Deliverable is not sufficient, the application warns the user with "Not Enough Quantity in Inventory" message.
If the line marked as Deliverable is connected to other lines due to a campaign of which Partially Deliverable option is checked as "No", such lines are also checked. Likewise, when the check is cleared, the checks of the other lines are cleared as well.
However, if there are materials for which the quantity information is not entered into the lines connected for the campaign, or of which the quantity is not sufficient, the user is warned, and is not allowed to check Deliverable option. If Partially Deliverable option of the campaign is checked as "Yes", the connected promotion lines are checked when the main lines are checked.
Checking or removing the check of the promotion line does not affect the main lines or other lines. If a main line is unchecked, the connected promotion lines are also unchecked. The changes made to the checks of the main lines do not affect the promotion lines applied to the slip bottom, and the user can not change the marks of the promotions that are generally applied.
If the inventory level of the material or the promotion does not fulfill the delivery quantity, since the existing inventory level can be delivered, these lines are checked as deliverable.
When "AR/AP Risk + Inventory + Campaign" option is selected for "Distribution Order Shipment Control" parameter line located in Sales and Distribution parameters, and the order is transferred to the distribution order lines, risk control is performed before stock distribution. Inventory is distributed to the lines according to the result of this control. First, inventory, which does not carry risk, is distributed to the AR/AP. Inventory exceeding the risk gives "Risk exceeded" warning, and the remaining quantity is distributed to the customers exceeding the risk.
Planned Shipment Day: Used to determine planned shipping day of order.
Planned Shipment Time: Used to determine planned shipping time of order based on hour.
Actual Shipment Day: Used to enter actual shipping day of order.
Actual Shipment Time: Used to enter actual shipping time of order based on hour.
Length (KM): It is covered distance info over kilometer.
When the distribution order lines are generated for the first time using Filter option located at the bottom of the distribution window, the warehouse totals are updated by the distribution order date before the order is recorded. The quantities reserved for distribution can be displayed in the reserved for distribution field of the warehouse totals window. As the delivery quantity is updated, the reserved for distribution field will be updated as well.