In order slips, each material or service order issued to suppliers is entered into separate lines. The Status and Delivery Date information of the orders in purchase order slips is recorded in the relevant columns.
Status: The field used to specify the status of the purchase order. The field contains the Undelivered and Closed options. The orders can be partially delivered. After each delivery, the quantity of delivered materials is deducted from the order slip and the undelivered quantity is calculated. In certain cases, the remaining part after the delivery is not tracked. For example, if the remaining 10 pieces are not required to be kept in the system as undelivered quantity when 90 pieces are delivered for an order of 100 materials, the Closed option is checked in the Status field. Otherwise, the status of the order line will be Undelivered until the Undelivered Quantity is shipped. When the whole order is delivered, the Status becomes Closed automatically.
The condition is specified in the reports using the Delivery Status filter to report the delivered and undelivered quantities of the orders separately.
Procurement Date: The procurement date of the purchase order. The procurement date is automatically displayed according to the selection made in the material. The user can enter data into this field. The procurement date is used as a filter in the reports.
If the procurement time is not specified in the material, the Procurement Date default in the order slip is specified in the In Case of Procurement Time Not Specified line of the Purchasing Parameters located in the Definitions menu of the Administration section. This line has the following options:
- Slip Date Will Be Default
- Date Will Be Left Empty
When Slip Date Will Be Default is selected, the date of the order slip is transferred into the procurement date field.
When Date Will Be Left Empty is selected, the procurement date is displayed as a blank field, and the date can be entered by the user.
The purchase order slip can be checked according to the delivery time specified in the material, and transaction recording can be blocked when a procurement date out of this time is entered. To do so, the Procurement Time Control parameter of the Purchasing Parameters located in the Definitions menu of the Administration section is used. This parameter includes the following options:
- Will Be Done
- Will Not Be Done
When Will Be Done is selected, the procurement date is calculated by processing the delivery time specified in the material and the slip date.
When a Procurement Date other than these dates is entered, the slip is not recorded.