The collection time and method of the total amounts of the materials and services in the invoice bottom or lines are specified using Payment Transactions (Partial/Average) option located in the right mouse button menu of the Sales Invoices window.
The payment transactions window is displayed as a table. The table lines display the payments calculated based on the payment plan specified in the invoice or lines with the Date, Day, Payment Amount, advance or delayed payments, and Discount % to be applied to Discounted payments information.
While generating sales invoice payment lines, the relevant date according to which due date will be calculated is determined by Payment Collection Transactions parameter located in Finance Parameters.
A payment plan can be linked to any forward transactions except for the accounts receivable/payable and check and p. notes. The payment plans specified in the AR/AP or material are transferred into the transaction as default. The payment transactions list can be displayed as Partial Payment or Average Payment. The display method of the payment transactions list is specified using the Sales and Distribution Parameters located in the Definitions menu of the Administration section. The Invoice Payment Transactions parameter located in the Sales and Distribution Parameters contains following options:
- Partial Payment
- Average Payment
The selection made is transferred into the Sales Invoices as default.
When Partial Payment is selected, all the lines in the invoice are partially displayed according to the payment plan they are linked to. If the invoice consists of more than one line, the payments with the same due date in the payment plan are combined and listed together.
In the LOGO application, when the order slips and disp./receipts are transferred into the invoice, the payment plan code of the material in the line is directly transferred into the invoice, and the amount of the transaction is partially listed according to the definition made in the payment plan.
When order slips and dispatches are transferred into the invoice, the payment plan of the slip is not transferred if a payment plan is specified in the invoice. If there isn't a payment plan in the invoice bottom, the payment plan of the first transferred dispatch or order slip is linked to the invoice bottom.
If the invoice consists of more than one lines, and there are payments with same due dates, these parts are combined. If the material in a line is not linked to a payment plan, it uses the payment plan linked to the invoice bottom.
In invoices where a payment plan is linked to all lines, the payment plan that belongs to the invoice bottom and that is automatically transferred from the AR/AP does not have any effect. However, if the invoice is later opened with "Update" command, and the payment plan link is removed from some lines, the payment plan of the invoice bottom is applied for such lines.
If there is no payment plan connection in the line, and if the invoice is not linked to any payment plan, the lines are processed with zero day maturity date as if the materials will be paid on the date of transaction.
When Average Payment is selected, all the partial transactions are brought together according to a single due date and interest rate. The due date and interest are calculated using the weighted average of the partial transactions.
If an invoice consists of multiple lines, and if each lines has a different payment plan, the invoice can be divided into several pieces.
Therefore, the debt tracking for the invoice becomes harder. In such cases, using the average payment option might be useful. Bringing the parts together does not affect the payment plans in the invoice lines and invoice bottom. The invoice amount is displayed as a single part in the debt tracking system.