The exchange rate difference slip can be issued automatically through the exchange rate difference calculation transaction, or by entering data directly. The options and functions of the exchange rate difference slip are:
Slip No: Exchange rate difference slips have subsequent numbers as in other slip types. Exchange rate difference slip numbers entered by the user or generated automatically by the application are assigned following the number of the previous slip in the system.
Date: The date specified on the filter.
Arrangement Date: The arrangement date of the slip. The arrangement date info is used for BA and BS Forms. This date is taken into consideration when the user selects "According to Form Arrangement Date" option in data import filter line of BA and BS Forms.
Journal No: Once the batch numbering of journal items is performed, the journal number is automatically transferred into this field, and cannot be changed.
Document No: The document number of the transaction.
Aux. Code: The Aux. Code of the exchange rate difference slip.
Authorization Code: The authorization code determining the user's access to the exchange rate difference slip.
Division No: When "Exchange Rate Diff. Calculation Method" filter line is selected as "By Divisions" during the exchange rata difference calculation, exchange rate difference is calculated for the relevant divisions separately. If "General" option is selected, exchange rate differences of all divisions are added, and exchange rate difference slip is generated for the head office.
Department: The exchange rate difference calculation is not performed by department. The department field of the Exchange Rate Difference Slip should be equal to the default department for which the user is authorized. This value can be changed if necessary.
Exchange rates calculated separately for each foreign currency type of each G/L account are posted to G/L as two lines. The first line is used to record the generated exchange rate difference to the main account as debit or credit. The foreign currency type field on the line displays the code of the foreign currency type for which the difference is calculated.
The second line is used to record the amount recorded on the main account with a negative sign.
The Exchange Rate Difference Slip can contain multiple lines depending on the number of calculations performed, and the foreign currency type. The fields and functions of the slip fields are:
Account Code / Name: The first line displays the code and name of the G/L account for which the exchange rate difference is calculated, and the second line displays the code and name of the exchange rate difference account.
Corresponding Account Code/Name: The code/name of the corresponding account to be applied to the transaction on the line. The recorded accounts are listed on the chart of accounts accessed by clicking on "..." icon, and the appropriate account is selected.
Exch. Rate Difference Currency Type: This field displays the code of the foreign currency in which the exchange rate difference of the G/L account is calculated. Foreign currency information cannot be entered on the line containing the G/L account for which the exchange rate difference will be tracked.
F. Currency: This field displays the exchange rate difference currency type if the exchange rate difference is calculated automatically.
Debit / Credit: The field is used to enter the debit or credit amount depending on the transaction type.
Debit/Credit In F. Currency: The field is used to enter the debit or credit amount in f.currency.
Overhead Pool: Indicates the overhead pool related to the G/L account for which the exchange rate difference is calculated. If an overhead pool is defined on the record of the exchange rate difference account, this value is displayed as default, and can be changed if necessary.
Aux. Code: The Aux. Code of the transaction. This field is left empty when the Exchange Rate Difference Slip is generated automatically. The transaction aux. code can be entered if necessary.
Quantity: The quantity of the transaction.
Exclude From Inflation: Indicates if the account transactions will be considered in correction transaction or not, in case the inflation accounting feature is used.
Exclude From Calculation: Indicates if the account transactions will be used in inflation accounts or not, in case the inflation accounting feature is used.
Description: If a Line Comment is entered on the filters of the exchange rate difference calculation, all lines of the exchange rate difference slip display the same description.
Detailed Info: The slip description resulting from the exchange rate difference calculation and depending on the date of the exchange rate difference calculation is automatically displayed on the description field of the Journal Slip generated when the exchange rate difference calculation is performed automatically, and can be changed if necessary.
Group Company Transaction: Used to indicate if the transaction is a group company transaction or not, in case of using the consolidation feature.
It will be used on Form BA or Form BS: Indicates if the account transactions will be used on Form BA or Form BS.
F. Currency Entry
Foreign Currency Entry option located in the right mouse button menu of the Exchange Rate Difference Slip is used to record foreign currency information. The f. currency window displays only reporting currency information. The reporting currency exchange rate at the date of exchange rate difference calculation is used as default.
Points to Consider in Exch. Rate Diff. Calculations
- The exchange rate difference is calculated in transaction currency, and not in reporting currency.
- Exchange rate difference is calculated only for accounts for which an exchange rate difference account is entered.
- Special Slips are not included in exchange rate difference calculations.
- The calculation can be performed separately for each division, or in general for all divisions. The method used should not be changed within the fiscal year. Calculated amounts may be inaccurate if the method is changed during the fiscal year.